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-REGISTRATION-

REGITRATION

Registration is done under the following school admission policy

ADMISSION POLICY OF LES GENIES SCHOOL

Aims
This policy has the following aims:
• To ensure that there is no discrimination in the admission of learners.
• To ensure that no learner is unlawfully refused admission and
• To ensure that administrative procedures for admission are clearly defined.

Rights of Learners to admission

1. No learner may be denied admission on the basis of his/her ethnicity, gender, Socio-economic status of his parents/guardians. Religious background, or any other form of discrimination.
2. Learner may not be suspended or expelled from any school activity or denied his/her results or otherwise victimized on the ground that the parent except in the following cases:
a) is unable to pay school fund
b) does not subscribe to the code of conduct of the school
c) has refused to enter into contract in terms of which the parent waives any claim for damages arising out of the education of the learner.
3. In the case that a parent cannot pay the required school fund, they are expected to make a written application or meet the Head Teacher in person to explain the reasons of delay and give the right date to pay. Beyond the given date, no further tolerance will be considered.
4. For student in upper primary level, intelligence test will be administered to determine the level for the admission of the learners.
5. Admission to Nursery (Baby Class) level is at the age of three turning four on.
6. Admission to grade 1 (P1) is at the age of six turning seven
7. Ideally, all learners must have completed their primary school at 12 years.
A room is however made for all learners who have been retained to particular phase. These learners will have opportunity at school until age 14 if they have registered at appropriate school going age.

Admission Procedures

Responsibilities

a. The SMT shall constitute an admission committee responsible for learner admission.
b. The committee shall comprise of the RoS, HT, DoS and the school Secretary.
c. Application forms shall be distributed each year on the third term and are supposed to be returned on or before the end of the same term or as may be determined by the school.
d. The forms so collected shall be captured in SDMS system and filed for reference.
e. Summary of the registered learners shall be recorded in the admission register.
f. The admission register shall be kept in the Head teacher’s office and such a register shall contain all the relevant information about the learner, contact for parents/guardians and emergency contact in case parents are not available.

Admission in Nursery (Baby Class)

1) In the case a learner is registering in grade R, the following will be required from the parent/guardian:
i. Birth Certificate
ii. Clinic Card
iii. Application Form

2) If a learner does not have one of the above, such a learner will be admitted temporarily until all the required documents are submitted.
3) If the learner has not been immunized, the principal will advise the parent/guardian to (have the child immunized as part of Primary health care.

Admission of learners to other grades

I. In the case a learner is admitted to other grades, the following will be required:
• The learner’s latest report
• Birth certificate
• Application form duly signed by the parent/guardian

II. The age norm for admission of learners shall be consistent with the school norms.

Admission of Foreign Learners

In case of foreigners applying for admission, the following shall be required:
• Study Permit or residence permits for parents/guardians
• All Relevant Documents such as passport, proof of date of birth, previous academic reports,....

Admission of Learners with Special Needs

Wherever reasonably possible, the School shall admit learners with special educational needs.

Closing Date

Closing date for registrations will be made known to parents every year by 31st of July.

Additional Information

Parents will be given dates for the collection of forms
Due dates for administration of such forms shall be set from time to time by the school.

Removal of learner from the admission register

The learner’s name shall be removed from the admission register when he/she:
• Leaves the school after completing grade 6 (P6)
• Applies for a transfer to another school and the transfer is approved.
• Is expelled in terms of the procedures outlined in school policies
• Dies

Repetition of Learners

(• A learner who has repeated one or more times at the school will be exempted from the age norm.
• The school will discuss the learner’s performance and progress with the parent/guardian and a record of such discussions will be kept.

Right to appeal

Any learner who has been refused admission to the school may lodge an appeal with the School Owner